Adding and Editing Events

The event form is organized into four main tabs: Details, Roles, Sections, and Photo Gallery. You can navigate between tabs using the buttons at the top of the form, or use the Previous/Next buttons at the bottom. You can save your progress at any time by clicking the "Save" button.

Required fields (Title, City, Type, and Date) must be filled before you can save. Once saved, your event will be live on Dance Chives and visible to the community.

Event Details Tab

Basic Information

Title: The name of your event (required). This is what will appear in search results and event listings.

City: The city where the event takes place (required). Start typing to search for your city. If your city doesn't appear, it will be added automatically.

Type: Select the type of event from the dropdown (required). Options include Battle, Workshop, Session, and Other.

Dates: Add one or more dates for your event (required). You can add multiple dates for multi-day events. For each date, you can specify if it's an all-day event or set specific start and end times.

Description: A detailed description of your event. This is where you can provide information about the event, its purpose, and any special details.

Schedule: Additional schedule information, such as timing for different activities or sessions.

Location: The specific venue or location where the event takes place.

Cost: Entry fee or cost information for the event.

Prize: Prize information for competitions or battles.

Visual Elements

Poster: Upload an event poster image. This will be displayed as the main visual for your event. Supported formats include JPG, PNG, and other common image formats.

Background Color: Choose a background color for your event page. This color will be used as the theme for your event display.

Social Media Links

You can add links to your event's social media profiles, including Instagram, YouTube, and Facebook. These links will be displayed on your event page.

Roles Tab

What are Event Roles?

Event roles recognize people who were involved in organizing and running the event. These are event-level roles that apply to the entire event, separate from section-specific roles. Common roles include Organizer, DJ, MC, Videographer, Photographer, and Teacher.

Adding Roles

To add a role, click the plus button (+) in the Roles tab. Then:

Select the role title from the dropdown (e.g., Organizer, DJ, MC, Teacher, etc.)
Search for and select the user who held that role. Start typing their username or display name to find them.
You can add multiple people to the same role by adding multiple role entries with the same title.

Removing Roles

To remove a role, click the X button next to the role entry you want to remove.

Available Role Types

The available role types include: Organizer, DJ, MC, Videographer, Photographer, Teacher, Host, Sponsor, and more. These roles help give proper credit to everyone who contributed to making the event happen.

Sections Tab

What are Sections?

Sections are the main organizational units within an event where videos are stored. Each section represents a distinct part of your event, such as a specific battle, competition, performance, or class. Sections help organize your event content and make it easier for viewers to find specific videos.

Creating a Section

To create a new section:

Click the plus button (+) in the Sections tab
Give your section a title (e.g., "1v1 Breaking Finals", "Popping Workshop")
Select the section type from the dropdown
Optionally add a description to provide more context about the section

Section Types

Each section must have a type, which determines how it's organized and what features are available:

Battle: Competitive dance battles. This type supports winners and judges. Videos can be organized within brackets or directly in the section.
Competition: Judged dance competitions. This type disallows brackets but supports winners and judges. Videos are added directly to the section.
Performance: Showcase performances. This type disallows brackets and doesn't support winners or judges. Videos are added directly to the section.
Showcase: Featured dance showcases. This type disallows brackets and doesn't support winners or judges. Videos are added directly to the section.
Class: Dance classes and workshops. This type disallows brackets and doesn't support winners or judges. Videos are added directly to the section.
Session: Open dance sessions. This type disallows brackets and doesn't support winners or judges. Videos are added directly to the section.
Other: For sections that don't fit the above categories. This type allows you to choose whether to use brackets or not, and doesn't support winners or judges.

Brackets

Brackets are used to organize videos in structured competitions. When a section uses brackets:

Sections can optionally use brackets to organize videos
Performance, Showcase, Class, and Session sections cannot use brackets
Other sections allow you to choose whether to use brackets
When brackets are enabled, videos must be added to specific brackets rather than directly to the section
You can create multiple brackets within a section (e.g., "Round 1", "Round 2", "Finals")

Section Overview (Left Column)

When you select a section, the left column shows the section overview where you can:

Title: Edit the section title
Description: Add or edit a description for the section
Type: Change the section type (note: changing types may affect brackets, winners, and judges)
Use Brackets: Toggle whether to use brackets (only available for Mixed and Other types)
Styles: Add dance styles associated with this section (e.g., Breaking, Popping, Locking). You can apply these styles to all videos in the section automatically.
Apply Styles to Videos: When enabled, all videos in the section (and brackets) will automatically inherit the section's styles
Winners: Tag section winners (only available for Battle and Competition types)
Judges: Tag section judges (only available for Battle and Competition types)
Poster: Upload a poster image specific to this section

Adding Videos (Right Column)

The right column shows either videos or brackets, depending on whether your section uses brackets:

For sections without brackets:

Click the plus button (+) to add a video directly to the section
Enter the video URL (YouTube, Vimeo, or other supported platforms)
Add a title for the video (optional but recommended)
Select the video type (Battle, Freestyle, Choreography, Class, or Other)
Optionally add dance styles specific to that video
Tag dancers, winners, choreographers, or teachers as appropriate

For sections with brackets:

First, create brackets by clicking the plus button (+) next to "Brackets"
Give each bracket a title (e.g., "Round 1", "Semifinals", "Finals")
Select a bracket from the bracket tabs to add videos to it
Within each bracket, click the plus button (+) to add videos
Follow the same process as adding videos to sections without brackets

Managing Videos

For each video, you can:

Edit: Click on a video to edit its title, type, styles, and tags
Remove: Click the X button to remove a video from the section or bracket
Tag People: Tag dancers, winners, choreographers, or teachers associated with the video
Video Types: Each video can be classified as Battle, Freestyle, Choreography, Class, or Other. The default type depends on the section type.

Section Navigation

When you have multiple sections, you'll see tabs at the top showing each section. Click on a section tab to edit that section. You can remove a section by hovering over its tab and clicking the X button that appears.

Tips for Sections

Create separate sections for different parts of your event (e.g., one section for "1v1 Breaking" and another for "2v2 Popping")
Use brackets for structured competitions to organize rounds and matches
Add descriptions to sections to provide context about what happened in that part of the event
Tag winners and judges for competitive sections to properly recognize participants
Use section posters to visually distinguish different parts of your event

Photo Gallery Tab

Uploading Photos

The Photo Gallery tab allows you to upload and manage photos from your event. You can upload up to 10 photos per event.

To upload photos:

Click in the upload area or drag and drop photos into the gallery section
Select one or more photos from your device (supported formats include JPG, PNG, and other common image formats)
Optionally add captions to your photos by clicking on them after upload

Managing Photos

Once photos are uploaded, you can:

Reorder: Drag and drop photos to change their order. The first photo will be used as the gallery thumbnail.
Edit Captions: Click on a photo to add or edit its caption
Remove: Click the X button on a photo to remove it from the gallery

Photo Display

Photos in your gallery will be displayed on your event page in a scrollable gallery format. Visitors can click on photos to view them in full size. The order you set in the form will be the order photos appear on the event page.

Need Additional Help?

For more information about managing events after creation, see the Event Management help page. For questions about role tagging, see the Role Tagging help page. If you encounter issues or have questions, please .